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Grants/Contracts Coordinator

Company: Oregon Health & Science University
Location: Beaverton
Posted on: September 15, 2023

Job Description:

The Oregon National Primate Research Center (ONPRC) is located 12 miles west of the OHSU main campus, and sits on 162 acres of land featuring forested areas, research and administration buildings, indoor and outdoor animal housing, a pond, and 2-mile perimeter walking path. Our mission is to improve human health and the quality of life through the support of nonhuman primate research programs that advance our knowledge of the causes, preventions, treatments, and cures of debilitating diseases.
The Grants/Contracts Coordinator assists faculty/principal investigators (PIs) at Oregon National Primate Research Center (ONPRC) with all pre and post-award activities related to their research funding/proposals. This position is responsible for all pre-award activities including the preparation, review, and timely submissions of research proposals, advising faculty on submission timelines and requirements, assembling all documents, obtaining information needed for the proposal from internal and external collaborators and subcontractors, and uploading the materials into the submission system. Responsible for interpreting federal/state grant guidelines and requirements. This position will also be responsible for post award activities including just-in-time requests, prior approval requests, and coordination of progress reports.
This position is distinguished by the variety of duties and ability to make decisions based on knowledge of federal and OHSU policies and procedures. This position works closely with faculty and non-faculty throughout the ONPRC, the OHSU Office of Proposal and Awards Management team, the OHSU system as a whole, and external collaborators. Requires knowledge of and ability to interpret federal, state, and internal rules and regulations. Effectively communicate and interact with research and support staff in written and oral formats. The successful candidate will have problem-solving skills; flexibility and ability to establish priorities; ability to track multiple tasks and projects through various stages of development and implementation; and the variety/volume of confidential and business-sensitive. Requires a high level of attention to detail and excellent time management skills

  • Bachelor's degree AND one year of grant/contract administration experience, OR Three years of grants and contracts administration experience. OR Equivalent combination of training and experience

  • Proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint)

  • Previous administrative experience handling highly confidential and sensitive information

  • Use judgment when obtaining and communicating confidential data

  • Experience in an administrative support or project management role for faculty or upper level management

  • Demonstrated skills with composing, editing, proofing, and copying written materials

  • Strong ability to prioritize and organize projects and tasks in a timely manner, and ability to problem solve and manage on-going projects

  • Excellent ability to follow written and verbal instructions

  • Strong verbal and written communication skills, interpersonal skills, and professional etiquette are necessary to effectively communicate with staff and customers

  • Experience with explaining and disseminating policies and procedures

  • Ability to take initiative, work independently without formal instruction, problem-solve, prioritize tasks, pay close attention to detail, and follow-up on outstanding tasks

  • Ability to work independently as well as in a team environment.

  • Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers

  • Strong customer service skills and experience

  • Experience with administrative/business office operations in an academic, healthcare or other medium to large, complex organization

  • Grant pre and post-award experience preferred

  • Knowledge of NIH and other funding agencies grant structure and application processes

    Apply here online. Please be sure to upload a cover letter, CV/resume and references.
    Hybrid/flexible work schedule possible with supervisor approval.
    Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or
    Recruitment ID: 2023-25217
    External Company URL: dturner
    Job Type: AFSCME union represented
    Posting Pay: $31.17 - $42.16
    Posting FTE: 1.00
    Posting Schedule: Monday - Friday
    Posting Hours: 8:00 a.m. - 5:00 p.m.
    Drug Testable: No

Keywords: Oregon Health & Science University, Beaverton , Grants/Contracts Coordinator, Other , Beaverton, Oregon

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