Sr Administrative Assistant

Company: HireTalent
Location: Beaverton
Posted on: January 23, 2023

Job Description:

Job Title: SENIOR ADMINISTRATIVE ASSISTANT
Job Location: Beaverton, OR
Job Duration: 12 Months on W2


Become a Part of the our client, Inc. Team
our client, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At our client, it s about each person bringing skills and passion to a challenging and constantly evolving game.
our client, Inc. is in perpetual motion. Administrative employees help our client teams around the world keep up with the company s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents problem solving, organization, time management and more help fuel the success of their teams. our client s diverse group of administrative assistants and receptionists embodies professionalism and models core our client values to guests and fellow employees.
WHO ARE WE LOOKING FOR?
We re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have strong organization skills and the ability to prioritize multiple tasks. You have the ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail.

WHAT WILL YOU WORK ON?
You'll perform a wide range of administrative duties, including fast-paced and complex calendar management, booking domestic and international travel, coordinating meetings and events (including event budget, catering, entertainment, site location, attendee travel and lodging), producing, editing and reformatting team communications (e.g., WorkVivo, emails), newsletters, documents and correspondence; preparing and processing expense reports and purchase orders; updating organizational charts and team database management; on/off-boarding team members, coordinating department or equipment management moves and general supply ordering; and providing support to a large diverse team of people with a variety of management styles.

This opportunity also involves utilizing your computer skills to create high quality graphic and text PowerPoint or Keynote presentations often under tight timeframes. In addition, you'll prepare special reports requiring the selection of relevant information from a variety of sources, incorporating that information into complex Excel spreadsheets. You may also be required to maintain ongoing reports or databases, department websites, shared drives and SharePoint sites.

WHAT YOU BRING TO our client
High school diploma or equivalent required
Minimum of 3 years of administrative work experience required
Ability to work and communicate effectively with a variety of personalities including senior level executives
Ability to build strong relationships with diverse teams and leaders
Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence with sometimes varying working hours
Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
Experience creating high-quality presentations utilizing PowerPoint is required
Highly Proficient in Keynote, Illustrator, Excel and Microsoft Outlook
Ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail
Previous experience working with budgets is strongly preferred
Previous our client work experience is a plus
Ability to occasionally work outside of core business hours




Duties:

General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves. Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority. Handles confidential information. May serve as the central contact for general department information. Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.-Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery. Utilizes our client's on-line reservation system to ensure that our client travel policy is followed in order to provide cost-effective and convenient travel arrangements. Works with travel agents, airlines, and others regarding planning and customer service issues. Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents. Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains and updates on going reports or databases.

Skills:

4-5 years of progressively responsible experience in an administrative support capacity Typical Office: This is a typical office job, with no special physical requirements or unusual work environment.

Keywords: HireTalent, Beaverton , Sr Administrative Assistant, Administration, Clerical , Beaverton, Oregon