Office Manager

Company: New Energy Works of Rochester Inc
Location: Mcminnville
Posted on: January 17, 2026

Job Description:

Job Description Job Description McMinnville, OR, US New Energy Works is an innovative building company combining sustainable design principles with expert timber craftsmanship. Recognized for its commitment to quality, environmental stewardship, and community impact, the company fosters a collaborative culture where employees are encouraged to innovate, excel, and contribute to projects that make a lasting difference. We are a proud ESOP company, which means we are 100% employee owned and you will be earning equity very soon. Position Overview The Office Manager will support all facets of day-to-day administrative operations reporting directly to the General Manager. This role will assist with general administration, project financials, construction site logistics, all efforts of the General Manager and certain human resource related responsibilities. Note that this is not an accounting position, we have a full finance team supporting you in our corporate head office. However full knowledge of spreadsheets is required and basic financial acumen is helpful. Key Responsibilities Work front-desk including greeting visitors, answering phones, and mailing/receiving packages. Establish and maintain financial performance reviews (per project, per period, etc.) Coordination of weekly production meetings; maintenance of production schedule; liaison for internal production customers. Monitor invoicing and accounts receivable. Review weekly timecards and expense reports for accuracy and completeness. Month end support for finance department. Support production as appropriate, including but not limited to: Generate and maintain production paperwork. Travel arrangements for teams. Shipping arrangements as requested. Enter purchase orders as required. Supplies ordered and received. Monitoring and addressing compliance with insurances, licenses, registrations etc. Coordinate community activities like celebrations, parties, and announcements. Support community giving and charitable donation activities. Manage onboarding and offboarding paperwork/process for McMinnville staff. Qualifications Proven track record within operations or a related field. Experience within manufacturing, production, construction, or a similar project-based industry. Proficiency with Microsoft applications and business management systems, including ERP and CRM platforms. Excellent communication and customer service skills. Strong attention to detail and follow through with time sensitive responsibilities. High energy, adaptability, and a commitment to continuous improvement. No specific degree required—relevant experience is highly valued. For Pay Transparency: Compensation Description (annually or hourly): Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work. About Us This position is full-year, full-time role with great benefits including 70% company-paid medical, paid holidays and PTO, a matching 401k plan, dental, and vision. We are a 100% Employee-Owned (ESOP) company and when appropriate, we enjoy company-wide profit-sharing. We actively seek to build an inclusive and diverse workplace where people from all walks of life are welcomed are an equal opportunity employer. New Energy Works operates on the triple bottom line philosophy, putting equal emphasis on people, planet, and profit. We’ve been designing and crafting custom homes and fine woodworking across the nation for 30 years with our 140 craftspeople, carpenters, designers, dreamers, and community members. This is an in-office role and is generally M-F 7am - 4pm depending on business need and other factors.

Keywords: New Energy Works of Rochester Inc, Beaverton , Office Manager, Accounting, Auditing , Mcminnville, Oregon